Applying for a rental property

Before applying for a rental property, you should always inspect the property first to make sure it matches your needs and lifestyle.

Make a good impression

When you apply for a rental property, you may be competing with many other people also interested in the same place.

The landlord or agent will decide whether your application will be approved. To give yourself the best chance of having your application approved, it’s important to make a good impression by:

• dressing neatly
• being on time for appointments and inspections
• respecting the property you are visiting
• introducing yourself and answering questions politely
• having a list of any questions you want to ask about the property
• providing all the required documents with your tenancy application so the landlord/agent doesn’t have to contact you for more information.

When applying for a rental property, the landlord or agent will check your references and whether you are listed on a tenancy database. If you know you are listed on a tenancy database, talk to the landlord or agent about this before you submit your application.

Completing applications

Once you find a rental property you like, you will need to complete an application. It may be a paper form or online.

It’s a good idea to have the all of the documentation you need to apply for a rental property when you start your property search and bring copies with you when you inspect a property.  It shows that you are serious about securing the rental property and may also increase your chance of being one of the first applicants to register interest.

Before the inspection, ask the landlord or agent for an application form so you can complete this immediately if you like the property.

Some landlords or agents may ask you to apply online. If you do not have a computer or internet access, there are places where you can find free internet and Wi-Fi, such as your local library.

You may also be asked to provide references with your application. Before you submit an application, let your referees know they may be contacted by the landlord or agent. Signing a privacy consent form gives your landlord or agent permission to contact your referees.

Rent bidding

A rental property must be advertised at a fixed price – failing to do so is an offence. The landlord or agent does not have to display the price on a ‘for rent’ sign at the property, but any other advertisement must include a fixed price.

A landlord or agent must also not:

• advertise a property with a rent range (e.g. between $420-$460 a week)
• put a property up for rent auction
• tell rental applicants to offer over the advertised rental price and encourage them to outbid each other.

Read more about Rent bidding.

Deposits

The only money that can be taken from a prospective tenant is a holding or key deposit.

Holding deposit

You may be asked to pay a deposit, to hold the property you are thinking about renting. The landlord or agent must give you a copy of the proposed tenancy agreement before they take any money.

If you pay a holding deposit:

• the landlord or agent cannot rent the property to anyone else during the holding period
• the landlord or agent must give you a receipt when you pay
• make sure you know when the holding period ends. If you do not agree on a specific time with the landlord or agent, the holding period is 48 hours. The holding period should be written on the receipt
• you must tell the landlord or agent if you wish to rent the property or not within the holding period
• if you do not let the landlord/agent know whether or not you will take the place by the agreed time, you will not get your holding deposit back
• if you decide not to rent the property and tell the landlord or agent within the holding period, they must refund the deposit to you within 3 days
• if you do not tell the landlord or agent your decision by the agreed time, or if you say you will proceed with the tenancy and then you do not, you will not get your holding deposit back
• when you sign the tenancy agreement, the holding deposit must go first towards your rental bond and then rent.

Key deposit

You may be asked to pay a deposit and/or leave your driver's licence with the landlord or agent before getting the keys to inspect a rental property.

The landlord or agent must give you a signed receipt when you pay a key deposit. The full deposit must be refunded when you return the keys.

Application outcome

The landlord or agent will contact you to let you know the outcome of your application.

Approved applications

If your application is approved, your landlord or agent will make a time with you to sign the tenancy agreement.

You will also be required to pay a rental bond and rent in advance before you move in.

You can read more about what happens once your tenancy application is approved on the page about moving in to your new rental home.

Unsuccessful applications

If your application is not approved, ask the landlord or agent why you were unsuccessful. This may help you with your next application.

Be polite and respectful as the next property you apply for may also be from the same landlord or agent. How you act in response to your application being unsuccessful could affect your future applications.

More information

• Residential Tenancies Authority (RTA)
• Contact your nearest Housing Service Centre
• RentConnect